AI for PM workshop · case study

Horizon Weave: one programme, eight documents

Northstar Civic Services Consortium (NCSC) replaces fragmented service tools across six districts with one platform for requests, field crews, asset data and partners. You follow it from charter to post-mortem, and each document is a practice ground for one way of using AI in project management. Everything in the case is fictional.

6 districtsAlder, Brin, Cobalt, Dune, Ember, Fenn
186m → 202.4mcredits, baseline vs final
Sep → Nov 2028planned vs actual closure
2 of 5benefit targets met at closure
8documents, 2026 to 2028

The programme journey

Numbered pins are the eight documents. Select one to open it below. Diamonds mark district go-lives.

Delivery phase Recovery re-plan District go-live Baseline end (Sep 2028)

Documents and the AI use case each one practises

Pick a document: what it is, the facts to anchor on, prompts to try, and what to check before you trust the output.

Follow a thread across the documents

The same risks run from initiation to closure. Pick a thread to see how it evolves; the timeline dims documents that don't carry it.

The numbers at a glance

Figures as stated in the documents. Some of them don't reconcile; that is part of the exercise.

Cost, million credits

Scale 0–220. Dashed line: baseline plus 12% contingency (208.3).

Benefits: progress from baseline to target

0% = baseline, black line = target. Measured in districts live for at least six months.

Oct 2028 (doc 06)Final, Dec 2028 (doc 08)

The cast

One-line positions from the initiation interviews (doc 02). Use them to test whether later decisions honoured what people said.

Fact-check challenge

These documents read as if AI helped draft them, and they contain errors a careful PM should catch. Try to find each one before opening the answer.

Suggested workshop route

One AI skill per stop, following the programme's own chronology.